How to Tender

All prospective Vendors (Suppliers and Contractors) interested to participate in ORYX GTL open Tenders shall register and obtain Tender Documents for each tender published in the ORYX GTL website by ORYX GTL.

General

This section outlines general points on “How to Tender”. However, Tenderers shall comply with the requirements specified in the respective public Tender advertisement or Invitation To Tender and the Instructions To Tenderers issued along with each Tender, while preparing its Tender submission. Adhering with the instructions and procedure will qualify the bidder to next stage and based on the required.

Familiarization with Local Regulations

Before submitting a Tender, the Tenderer shall thoroughly familiarize itself with the laws and regulations including without limitation the application of the Labor Laws applicable to the work or services to be performed. The Tenderer is deemed to have made the necessary allowance in its Tender price for adhering to all laws, regulations and procedures applicable to the State of Qatar such as but not limited to traffic regulations, labour, taxes and custom duties.

Tender Invitation

Public (open) Tenders, are published regularly in local newspapers and ORYX GTL website.
In case of Classified Tenders, an Invitation to Tender is issued to the pre-selected contractors/vendors.

Tender Fee

Non-refundable Tender fees are applicable as specified in the Tender advertisement. Tender fees can be paid as per the instructions mentioned in the Tender advertisement.

Tender Issue

Tender Documents will be released only to authorized company representatives as per the Letter of Authorization on the specific Company Letterhead and on either payment of Tender Fee, or providing receipt thereof.
Upon receipt of fees payment, if Tender Documents are collected on behalf of a prospective Tenderer other than that of the entity intended to bid, same a power of attorney on the letterhead of the prospective Tenderer would be required.

Site Visit(s) and Mid-Tender Meeting

The prospective Tenderer may be requested to attend a site visit(s) and/or a mid-tender meeting in order to become familiar with the physical and other conditions pertaining to the work or services to be performed. It is strongly recommended that such prospective Tenderer attend any scheduled site visit and mid-tender meeting(s).
On the other hand, based on the nature of the tender, the company has the right and may request visit(s) the facilities of the tenderer in order to verify or confirm the status of the facilities (such as labour accommodation, storage/warehouse conditions ..etc.).

Queries on Tender Documents

Any queries relating to the Tender Documents must only be raised in writing. Electronic means such as email can be used, to the address specified in the respective Tender Document. Any response issued by ORYX GTL will be in the form of a question and answer and will be distributed to all Tenderers without revealing the identity of the originator of the query(ies) in the Form of Tender Bulletins. Queries must be received at the address specified in the respective Invitation To Tender Documentation at least seven (7) calendar days prior to the Tender closing date. Any queries received after such date will be ignored.

Tender Bulletins

Any addendum, clarification or minutes of meeting are issued as a Tender Bulletin and sent to all Tenderers during the tendering period, the Tenderer shall acknowledge receipt of all Tender Bulletins on the Form of “Acknowledgement of Receipt of Tender Bulletins” and shall allow for any costs in connection therewith, in the Tender price.

Tender Bond

The Tenderer must submit a provisional Bank Guarantee (Tender Bond), in the format as required with Tender Bond. The Tender Bond should be with reference to the Tender Number mentioned on the covering letter issued at the time of Tender collection. The value of the provisional Bank Guarantee shall be as specified in the Tender Document. The provisional Bank Guarantee must be issued by a bank operating in Qatar or endorsed by a bank branch in Qatar. The validity of the provisional Bank Guarantee must be for not less than one hundred eighty (180) calendar days after the Tender closing date.

Submission of Tenders

Tenders must be submitted in sealed envelopes to the Tender Committee Secretary in accordance with the instructions set forth in the ORYX GTL Tender Documents.
ORYX GTL is in the process of using new innovative digital solutions. ORYX GTL will advice the tenderer on how to use the solution and provide the required instructions.

Commercial Registration & Ownership Declaration

Both foreign and local companies must be in possession of valid registration certificates in order to do business in Qatar. The registration requirements differ depending on whether the service to be performed is an engineering consultancy service or otherwise. Tenderer shall ensure that it complies with the relevant Qatari regulatory requirements before submitting its bid.

Local companies shall submit a certified and updated copy of their Qatar registration certificate and Article of Association with their Tender. Foreign Companies shall submit;

Proof of their application for registration within ten (10) days after receiving the written notification of acceptance of their Tender proposal or written notification of contract award by ORYX GTL.
Copy of their registration certificate within thirty (30) days after receiving the written notification of acceptance of their Tender proposal or written notification of contract award by ORYX GTL.
The above requirements do not apply to foreign companies who will not perform any work or services in Qatar.
Owners of local companies and agents of foreign companies shall submit copies of their ID cards with the Tender.
Privately owned Qatari companies shall complete and submit along with the Tender the “Declaration of Privately Owned Company Form” appended to the Instructions To Tenderers. A foreign company with a local Qatari agent or sponsor shall also submit with its Tender the “Declaration of Privately Owned Company Form” in respect of its sponsor or agent and must strictly comply with all relevant legal requirements, as well as those stipulated in the ORYX GTL Invitation to Tender Documentation provisions.

Criteria for submission of Bids by Consortiums/Joint ventures

ORYX GTL may agree, upon its sole discretion, to the submission of Tenders by a consortium or joint venture, as the case may be. Where a Tender is submitted by a consortium or joint venture that is not a duly registered separate legal entity, the following shall apply:

It shall be indicated in the Tender submission that the Tender is submitted by a consortium or joint venture. The name of the leader of the consortium or joint venture shall also be specified clearly.
It shall be confirmed in the Tender submission that the parties to the consortium or joint venture shall accept joint and several responsibility for discharging all obligations under the contract.
Where the Tender is submitted or signed by the leader of the consortium or joint venture on behalf of the consortium or joint venture, the Tender shall clearly define the respective roles and responsibilities of each member. In this event the Tender shall also contain the ORIGINAL of a duly signed Power of Attorney from each member authorizing the leader to sign and/or submit the Tender on behalf of the consortium or joint venture.
ORYX GTL shall exchange communication during tendering with the leader of the consortium or joint venture only. Correspondence exchanged by ORYX GTL with the leader shall be binding on the Consortium members.
In the event of award of contract to a consortium or joint venture, the contract document shall be signed by all members of the consortium or joint venture.
Any changes to liabilities, indemnities and financial responsibilities amongst the consortiums, joint venture must be notified to ORYX GTL.
Instead, unincorporated joint venture agreement might be requested upon the evolution of ORYX GTL in the sufficiency of the above based on the provided information.

Acceptance or Rejection of Tenders and Incurred Costs

ORYX GTL is under no obligation to award a contract or accept the lowest or any Tender and will not assign any reason for the rejection of any Tender for whatsoever reason. ORYX GTL will not be responsible for any costs or expenses incurred by the Tenderer in connection with its Tender, any site visit, attending meetings, obtaining additional insurance, etc., or for the formation of the Contract. The Tenderer shall not have any recourse for any redress of whatsoever nature or kind, if ORYX GTL, for whatever reason, awards the Contract to another Tenderer or does not award any Contract or cancelled the tender.

Notification of Acceptance/Award of Contract

ORYX GTL shall notify the successful Tenderer in writing of ORYX GTL’s acceptance of its Tender and conditional award of contract.

Disclaimer

Although every effort has been made to provide complete and accurate information, ORYX GTL assumes no liability for any error or omissions in the information and makes no warranties, express or implied, or representations for the accuracy of the details provided above or for any event arising from the use or interpretation of the information.